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The entire process of migrating or transforming an electronic record, or transforming a physical record into microfilm or format that is digital

The entire process of migrating or transforming an electronic record, or transforming a physical record into microfilm or format that is digital

This guideline is granted by the State Archivist under s.25 for the public information Act 2002

Leads to 2 variations for the record—the that is same or converted variation, therefore the supply record.

You’ll need authorisation to destroy the initial supply documents whenever you migrate, convert or digitise documents.

Each source documents disposal authorisation has a quantity of general problems that have to be met prior to the initial supply documents may be destroyed.

The destruction of most documents, including supply documents, must certanly be endorsed because of the CEO or authorised delegate and must certanly be documented.

Supply documents really should not be damaged until quality assurance procedures have already been finished.

Note: See digitise records for informative data on digitising and microfilming real records. See migrate records that are digital informative data on migrating electronic records in one system or storage space treatment for another.

dining Table of articles

1. Digital source documents

This pertains to source that is digital as an element of migration or decommissioning company systems.

Digital supply documents should be held for some time migration that is following transformation to permit time and energy to perform quality checks and guarantee the procedure ended up being effective. This period of time ought to be according to your agency’s risk assessment done through the migration or decommissioning process. Continue reading